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Transform customer experience and drive business results with an optimized tech stack by Cynthia Ramsaran

Tuesday, July 11th, 2023

Over time, poor technology integration has painted a landscape of fragmented tools and inconsistent data, leading to the unwanted pitfalls of revenue losses, missed opportunities and tarnished brand perception.

In this webinar, Bill Sears and Christian Monberg from Zeta Global and guest speaker Joe Stanhope from Forrester Research will reveal the role a comprehensive integration strategy plays in optimizing existing technology and connecting disparate data sets, improving customer experiences, and generating stronger business results.

Learn more by registering and attending “From Chaos to Clarity: Resolving Trust Issues to Optimize Your Tech Stack,” presented by Zeta Global.


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Digital advertising checklist: Your essential guide to launching successful campaigns by Digital Marketing Depot

Tuesday, July 11th, 2023

Are you ready to take your digital advertising campaigns to the next level?

Launching and managing successful campaigns requires careful planning and a deep understanding of the strategies that drive results. To help you navigate the intricacies of digital advertising, MoreVisibility created a comprehensive checklist that will equip you with the knowledge and tools needed to achieve outstanding outcomes. It includes:

Whether you’re a seasoned marketer or just starting out, this guide is a must-have resource to supercharge your advertising efforts. Visit Digital Marketing Depot to download the 2023 Digital Advertising Campaign Checklist.

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Courtesy of Search Engine Land: News & Info About SEO, PPC, SEM, Search Engines & Search Marketing




Universal Analytics still processing data for most after sunset

Monday, July 10th, 2023

The majority of marketers are still able to use their Universal Analytics accounts as usual.

Despite warning advertisers that the tool would be replaced by Google Analytics 4 on July 1, UA is still processing data as usual for most people.

Why we care. Marketers were reluctant to make the switch from UA to GA4, despite Google insisting it was enforcing the migration. Although the industry was given more than a year’s notice, many were not prepared for the sunset deadline and have been struggling to understand how to navigate GA4. With that in mind, it’ll come as a reassurance that UA is still processing data – but it’s unlikely to be for much longer.

What’s happening? While it appears that the majority of marketers are still able to access real time data as usual in UA, some have reported seeing a new warning messages on their accounts. It reads:

Meanwhile, others have confirmed to Search Engine Land that UA has already stopped processing data on their accounts. James Brockbank, managing director of Digitaloft, told us:

For those still using UA as opposed to GA4, it looks as though their accounts may very well be on borrowed time.

What has Google said? On July 1, Google released a statement on  Twitter and the Analytics Help Center to explain why some people may still have access to their UA data as. The search engine stated that the sunset was being rolled out in phases. It said:

Timeline. The shutdown of Universal Analytics is being rolled out the following stages, with the final phase set for July 2023:

Deep dive: For more information on how to migrate to GA4, read Google’s ‘Learn how to make the switch‘ guide.

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Courtesy of Search Engine Land: News & Info About SEO, PPC, SEM, Search Engines & Search Marketing




Google confirms bug with Google News impacting publisher traffic

Monday, July 10th, 2023

Google has confirmed an issue with indexing content from news publishers and surfacing that content in Google News. Google said it is working to fix the issue but the issue may result in a decrease in traffic from Google News.

Google’s statement. Google posted a statement in the Google Search status report saying, “There’s an ongoing issue with indexing in Google News that’s affecting all sites. Sites may be experiencing a decrease in traffic from Google News. We’re working on identifying the root cause. Next update will be within 24 hours.”

John Mueller of Google posted about this on Twitter:

Hi folks, we have this listed as an incident that the team is investigating now: https://t.co/NlsLfymPx4

— John Mueller (official) · Not #30D (@JohnMu) July 10, 2023

Can impact traffic. There are a number of publishers complaining about significant traffic issues with Google News. Some publishers are reporting really bad traffic results, as you can see from this Google News Publisher help thread.

Why we care. If your site is in Google News and you noticed a traffic drop from Google News over the past few weeks, it might be related to this Google News indexing bug.

Google is now aware of the issue and is working on fixing it going forward.

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Become a search marketing expert: Attend an SMX Master Class!

Monday, July 10th, 2023

Universal Analytics has gone the way of the dodo. Generative AI is taking the industry by storm. The anatomy of SERPs is undergoing a radical makeover. Paid search is becoming more competitive than ever.

Capitalize on the endless changes, challenges, and chaos and become a master of search marketing while you’re at it: Attend your choice of SMX Master Class online, August 16-17, to learn actionable tactics that will help you drive more awareness, conversions, and sales.

Early Bird rates expire this Saturday, July 15… book NOW to save 20% off your Master Class!

Choose from seven essential search marketing topics:

Each Master Class packs a ton of value:

There’s only one catch: This $249 Early Bird rate expires this Saturday, July 15 and once it’s gone, it’s gone. Why pay more next week? Select your Master Class and secure your spot today!

Psst… Think you have what it takes to be an “award-winning” search marketer? Enter the 2023 Search Engine Land Awards for your chance to boost team morale, attract new business, and stand apart from the competition!

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6 Google Analytics 4 alternatives that marketers are switching to

Monday, July 10th, 2023

The forced migration to Google Analytics 4 hasn’t been an easy ride for marketers.

Some advertisers are finding it so difficult to navigate that they have abandoned the tool and jumped ships to a rival platform – a move that would have seemed unthinkable not too long ago.

But what GA4 alternatives are marketers genuinely switching over to?

Below, we take a look at the up-and-coming analytics platforms that are proving increasingly popular among former Google Analytics devotees.

1. Plausible

Tech engineer Mark Phillips explained why he is now using Plausible instead of GA4:

Cost: Plans start at $9

Plausible is a popular GA4 alternative because it is easy to use, complies with he EU’s General Data Protection Regulation (GDPR) and is relatively low cost. It also tracks valued basic data such as pageviews, session duration and referrer information. The disadvantage is that its functionality is quite basic.

2. Semrush

One marketer, who wished to remain anonymous, told Search Engine Land:

Cost: Prices start from $195.95 a month.

Semrush has always been a popular tool amongst marketers, but now, some are making it their go-to data analytics tool instead of Google Analytics. In addition to monitoring the performance of keyword rankings, content gaps and backlink profiles, this platform can be used to analyze your competitor’s traffic trends, keywords and more.

3. Matomo

Lee Foot, eCommerce SEO, explained why he is now using Matomo instead of GA4:

Cost: Free if hosted on your servers.

Matomo provides real-time data, a customizable dashboard and detailed reports, making it a very good option for marketers who were fans of Universal Analytics. On this platform, users are given complete control over their data. It also has an array of privacy features for extra security.

4. Fathom

Ross Stevens, independent SEO consultant, explained why he thinks Fathom is an excellent alternative to GA4:

Cost: Plans start at $14.

Fathom is proving to be a popular analytics tool because it’s easy-to-use and is privacy-focused. Unfortunately, this program doesn’t offer the more complex data that GA4 does, but the platform is a good option for marketers wanting a lightweight website analytics tool.

5. Clicky

Web developer Ian Nuttall explained why he prefers Clicky to GA4:

Cost: Clicky has a free option and four paid options.

We’ve seen many marketers showering Clicky with praise as a fantastic alternative to GA4. People that have switched over so far seem to huge fans of how easy the real-time platform is to use, as well as features such as heat mapping, backlink analysis and mobile compatibility.

6. Simple Analytics

Alex Bass, data scientist at Dynata, explained why he switched from GA4 to Simple Analytics:

Cost: Prices start from $11 a month.

Simple Analytics describes itself as a “privacy first Google Analytics alternative,” making it a popular choice for marketers within the EU. More than 600 businesses and organizations, including Michelin, Hyundai and the British government, are all customers. It’s a popular choice for marketers who want access to audience data but also want to protect the privacy of their website users.

Why we care. If you’re struggling to get to grips with GA4, then you may be thinking of alternative platforms to use instead. There are many options available – but how do you know which one to pick? By reading the opinions of your peers who have already tried and tested GA4 alternatives of course.

The post 6 Google Analytics 4 alternatives that marketers are switching to appeared first on Search Engine Land.

Courtesy of Search Engine Land: News & Info About SEO, PPC, SEM, Search Engines & Search Marketing




YouTube Search from Comments: New test adds links to keywords

Saturday, July 8th, 2023

YouTube is testing a new feature that could help brands and creators engage with viewers while causing minimal disruption.

YouTube will enable hyperlinking over single words or phrases in the comments section for the first time.

Links will direct viewers to a YouTube search results page while still playing the video they were originally watching.

Why we care. Viewers are more likely to follow a link if their streaming experience isn’t interrupted. This means that marketers may have an increased chance of reaching more people and engaging more effectively with potential customers.

But. While this could be good, some marketers are concerned that leading people away from videos could do more harm than good. Search from Comments could lead viewers to a YouTube search results page that then takes them directly to rival brands and competitor videos.

How it works. The pilot, which is being rolled out over the next few weeks, will work as follows:

What has YouTube said? YouTube released a video via its Creator Insider channel to announce the pilot:

Other news. Hyperlinking in the the comments section isn’t the only news YouTube confirmed this week. The social media platform also made three other announcements:


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Important reminder. YouTube advises accepting the new YPP program terms in Studio if you’re currently in YPP and haven’t done so already.

If the terms are not accepted by July 10, marketers will be removed from the YouTube partner program and their content will no longer be eligible to monetize on the platform. Any previously monetized content will stop accruing revenue effective July 11 and all monetization features including and not limited to channel memberships, SuperChat and similar features, will be turned off.

To see if you’ve already accepted the terms or still need to take action, please take the following steps:

Deep dive: For more information on changes to the YouTube Partner Program terms, you can read YouTube’s full announcement on the YouTube Help Center.

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Comparing UA vs. GA4 metrics: Key differences you need to know

Friday, July 7th, 2023

Unless you’ve been away on a desert island for the last 18 months, you’re well aware that Google Analytics 4 (GA4) took center stage on July 1 as the source for our web metrics. We’ve had to say goodbye to Universal Analytics (UA), an old friend to many marketers. 

One of the biggest challenges marketing teams may face will be comparing a current period of data to year-over-year (YOY) historicals to measure growth success.

There are fundamental changes in how GA4 measures data vs. how UA does, so comparing data between the two won’t be an apples-to-apples scenario.

The apples-to-apples YOY comparison scenario is why there was a big push by many to get GA4 set up, running and collecting data by July 1, 2022. That would allow for a true comparison.

So what happens if you’re one of the procrastinators (don’t feel bad – there are plenty!) who won’t be able to make a true apples-to-apples comparison? Well, here’s what you need to know.

Fundamentally different data models

UA was based on sessions and pageviews. GA4 is based on events and parameters. Both methods can collect and tally data, but the output in a report will look different. 

So what does this mean in plain English?

Different numbers in metrics you report

You’ll encounter cases where the metric is called the same thing so you’re tempted to believe the number should completely match up (or at least come close). However, you may find some variances. 

For example:

User counts

Here is a small website’s UA user/new user count for one month:

UA count of users and new usersUA count of users and new users

Now here is that same small website’s GA4 user/new user count for the same exact time period:

GA4 count of users and new usersGA4 count of users and new users

In the reports snapshot, GA4 rounds the numbers, but you can see the users reported in GA4 is about 8% lower than what’s seen in UA. 

The new users metric is even more pronounced (a difference of almost 14%) if you look at the rounded number. (Actual number reported in GA4 when you drill down is 10,443 – a difference of just under 10%.) 

Sessions

GA4 has a couple of key differences when it comes to counting sessions, which actually make the count more accurate. 

While both platforms have a default session timeout setting of 30 minutes, UA restarts the session at midnight and generates a new one when a UTM promo code is clicked on. 

If you could follow that, basically, the “session count” numbers you’ve been reporting on forever aren’t exactly an exact tally.

GA4 does not restart at midnight and does not generate a new session if a UTM promo code is clicked. 

For example, I have seen some websites put a promo UTM code on a link to an internal page (bad idea and unnecessary, by the way). 

In UA, that causes a new session to be started and it overwrites any other UTM promo code that may have actually driven the traffic.

Conversions

The way conversions are calculated between the two platforms differ.

UA will only count one conversion per session for each goal. So for example, a user clicks on the “click to call ” multiple times. 

However, the user doesn’t follow through and cancels before the call goes through the first time. Only one conversion will be counted for that goal.

Here’s an example of the “Clicks to Call” goal setup in UA: 

Clicks to Call goal completions in UAClicks to Call goal completions in UA

In contrast, GA4 will count a conversion every time even if that same conversion event is recorded multiple times during a session (Same user, same site, same visit):

Click to Call goal completions in GA4Click to Call goal completions in GA4

Understanding the proper context matters here. 

On the one hand, you could argue GA4 inflates the actual number of conversions since you basically have the same individual clicking on the “call” link multiple times (presumably for a single purpose). 

On the other hand, you could argue that all you really cared about was whether the user converted on the call to action – not how many attempts it took on a particular session. Regardless of which method you feel is better, the GA4 method is now the way forward.

If we’re talking about an “Add to cart” conversion where the user put one pair of shoes in a cart, then continued to shop and added socks, GA4 would count this as two conversion events. 

You could argue that GA4 counting two conversion events is appropriate (depending on how you choose to look at it).


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Rethinking our web performance metrics

GA4 is giving us a new way to think about success metrics for the business and what really matters. Here are a couple of examples:

Sessions 

We already covered the differences in how the two platforms calculate sessions, but GA4 steers us to thinking about sessions that actually result in meaningful engagement on the site. 

One of the first callouts you’ll notice is “Engaged sessions,” which is simply a count of sessions where the user actually did something.

Engagement metricsEngagement metrics

An “engaged session” can only be considered if it lasts longer than 10 seconds, has one or more conversion events, or has two or more page/screen views. 

You may or may not agree, but that’s what GA4 uses for its standard. “Engaged session” is not a canned metric in UA.

Bounce rate

For a generation, marketers loved to report a low bounce rate as a measure of success. However, it’s not always a great metric. As with any success metric, context is king. 

For example, a simple recipe page could do its job perfectly but show a high bounce rate. 

The user got what they came for (the recipe) and then made a happy exit. Is that bad? 

No, actually. It’s a good thing for the user. 

Bounce rate is now gone as a stand-alone metric in GA4. Now you can refer to the engagement rate intended to show you the percentage of quality site visits. (Again, according to the definition of quality.) 

If you start with 100 and subtract the engagement rate from it, in theory, you get something similar to a bounce rate.

Events

How GA4 handles events could easily be the subject of a separate article. (See Event tracking in Google Analytics 4: What marketers need to know for more details.)

For this article, just a quick high-level reminder of the differences:

In UA, events are used to track site actions that don’t necessarily generate a success page. 

For example, you have a video on your home page. That video is played all the way through. 

Upon completion of that video, there is no “Thank You” page you can easily set up as a standard conversion goal. This is where events come in.

UA lets you give “events” a category, action, and label to provide more description and context. An event is counted when an action is triggered. For example, if you have a video on the home page and track completions.

A wireframe example of a video on the front page of a siteA wireframe example of a video on the front page of a site

GA4 has no category, action, or label, so there’s no point in learning it now. And with GA4, everything is an event. For example:

You get the idea.

Everything remotely worth measuring is an event.

Views vs. data streams

In UA, you can have one simple website and a mind-boggling number of views set up. You can see different numbers depending on which view you’re looking at, so it was worth understanding. 

There are no more views in GA4. Instead, there are data streams. Those can be seen in Admin > Data Streams:

Data streams

If you had previously set up multiple views in UA, you’ll want to look at the data stream settings in GA4 to make sure you’re measuring what matters to your business. 

One of the benefits of GA4 is you can better see a more accurate reflection of the number of users. 

For example, a data stream can be a website or an app. If your business also has a native mobile app, that can be a plus. 

Moving on from UA to GA4

If you didn’t have GA4 set up and running by July 1, 2022, you will not have a true apples-to-apples YOY comparison for July 2023 data. So be careful how you report the numbers. 

If you have no choice but to show UA data for the previous year, include a big asterisk along with an explanation. Hopefully, this article provides a little context and backup info when you’re asked why.

The post Comparing UA vs. GA4 metrics: Key differences you need to know appeared first on Search Engine Land.

Courtesy of Search Engine Land: News & Info About SEO, PPC, SEM, Search Engines & Search Marketing




How to get the most out of PPC for your SaaS brand

Friday, July 7th, 2023

With more startups than ever entering the market, it is becoming more difficult for SaaS brands to cut through the noise.

That’s why many have realized that PPC can be a fantastic way to build brand awareness and draw in new customers.

However, a more strategic approach is required to run campaigns effectively and gain a competitive edge. 

It is not enough to set and forget campaigns. There is a lot more that SaaS brands can do to elevate their performance.

Here are five ways SaaS brands can get the most out of PPC campaigns.

1. Build a cold audience display campaign

Dear SaaS businesses: not everyone knows about your brand. 

Most people are aware that there are solutions available to solve their problems. But they are less likely to know specific brands which provide a suitable product. 

To build brand awareness and influence consideration with these types of individuals, you must reach out to them through your marketing efforts. 

One way to do this is to run a cold audience display campaign in Google Ads.

The term “cold audience” refers to individuals who have not yet engaged with a brand and, in this case, still fall within the parameters of the brand’s target audience. 

By running display campaigns targeting these individuals, SaaS brands can build brand awareness with new potential customers and influence their purchasing decisions.

Display campaigns enable brands to showcase their software through image and video assets, which can be more eye-catching than text-based ads. 

Through these visual assets, SaaS brands can give potential customers a feel about how their software looks and feels. 

What’s more, SaaS brands can use a range of targeting options to reach their target audience while they browse the web.

To effectively run a cold audience display campaign, consider targeting your campaigns by:

Custom segments

Custom segments enable advertisers to target audiences based on a range of online behaviors, including:

Creating a new custom segment in Google AdsCreating a new custom segment in Google Ads

Use converting keywords from your search campaigns and research into websites and apps your target audience frequently uses to build these segments. 

In-market audiences 

In-market audiences let you target people actively researching or comparing SaaS products or services. Relevant segments include antivirus and security software, video software and accounting software. 

Individuals within these groups have been categorized by:

This indicates they have a relevant intent to convert in the near future. 

Affinity audiences

Affinity audiences enable you to reach people based on who they are, what their interests are and what types of habits they have. 

Use match affinity audience options with the personas of their target audience. For example, high-end computer enthusiasts, PC gamers or cloud services power users.

2. Use customer match exclusions

With the average CPC of a PPC campaign in 2023 coming in at $4.22, you need to ensure every click counts. 

One thing you don’t want to be doing is paying for clicks from existing customers looking to log into their accounts.

By excluding current customers from seeing ads, you can ensure your budget is spent on reaching potential new customers, not those already using their software.

To do this, create a new audience list by uploading a list of your current customers using first-party data, such as email addresses, phone numbers and user IDs.

Then, manually add them as exclusions under the Audience tab of each of your active campaigns.

Consider creating exclusions for those currently within the “lead to sale” process.

For example, those who have already claimed a free trial, are newsletter subscribers or are in contract discussions with the sales team. 

There is little value in spending money on those who are already:


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3. Use remarketing lists

Rarely will an individual engaging with your website for the first time be ready to convert. 

It’s more likely that they will need time to find out more about your brand, continue researching their situation, check out alternative providers and discuss their options with other stakeholders. 

During this period (which could be weeks or months), it is vital to retain top-of-mind awareness. You can not afford to fall off a potential customer’s radar before the final consideration stage.

One way you can reach out to previous site visitors and remind them of your product is by using remarketing lists and using them as targeting for display campaigns (Google Ads) or audience ads campaigns (Microsoft Advertising).

The biggest advantage of running such campaigns is that the audience has already shown interest in the software and will therefore have a higher intent to convert. 

By reaching out to these previous site visitors again, you can encourage them to return to the website to convert.

Creating a Remarketing List in the Microsoft Advertising platformCreating a Remarketing List in the Microsoft Advertising platform

To take this to the next level, consider offering something extra in your ad messaging that wasn’t available during the initial website visits. 

This could be more information about your brand, such as a glowing customer review or reviewing website ratings, or an extended trial or discount code.

For example: If a website offers a 7-day free trial, the messaging in the remarketing display campaign could offer an exclusive 14-day free trial. 

While a 7-day trial may not have persuaded an individual to convert, an exclusive extended trial could be what it takes to bring them in. 

4. Engage in competitor bidding

SaaS is a real dog-eat-dog industry. Brands must do what they can to outsmart their competitors. One way to do this is by engaging in competitor bidding.

Competitor bidding refers to running search campaigns or ad groups with keyword lists targeting competitors’ branded keywords. 

So when someone is searching for a particular software provider, they are presented with an ad for an alternative provider instead. 

This can be an effective strategy in SaaS as it enables you to get in front of an audience actively searching for a solution you can provide. 

An ad for Jira appearing for a search for Monday.comAn ad for Jira appearing for a search for Monday.com

Consider creating designated landing pages when using competitor bidding, where the content focuses on differentiating them from your competitors. 

This could include a breakdown of your exclusive features and industry-recognized rating cards, such as those available via G2. 

The page’s purpose should be to demonstrate what makes your software great, not be a despairing remark on the competitor’s product. 

While this can be a successful way for SaaS brands to steal attention away from competitors, it is always worth remembering that the competitor can retaliate and do the same in return. 

This can result in an aggressive bidding situation where brands end up paying inflated CPCs for their own brand name. It is a powerful strategy but should be used with caution. 

5. Optimize ad copy

As the saying goes: You never get a second chance to make a first impression.

Ensure you’re making the most out of your first interactions with potential customers by using ad copy that is both persuasive and informative. 

The messaging needs to demonstrate how your software solves their problem and why they should choose you over competitors.

Work out how to communicate these points by reading and analyzing reviews and feedback left by actual users of your software. 

These individuals are best placed to describe how they have benefited from the product. They will also use terminology and adjectives which will resonate with your target audience.

For example, a review for Google Ads on Capterra states:

“Google Ads is very useful in my business since it helps me in advertising, in this era of digital advertising it is very intuitive. The bidding strategies are flexible enough for a variety of businesses which makes carrying out different campaigns way easier. Real time tracking has also been made easier. Customers and clients can easily find our products online.”

A review for Google Ads on CapterraA review for Google Ads on Capterra

This could be used to create messaging such as:

This type of messaging can help your brand to portray relevance and suitability to potential customers, helping to reassure them that you are the solution they need. 

PPC strategies to make your SaaS shine

You’ll need to work your PPC accounts hard to build brand awareness and influence consideration in a rapidly expanding industry. 

Luckily, you can implement many campaign types and strategies to help you get there. 

The post How to get the most out of PPC for your SaaS brand appeared first on Search Engine Land.

Courtesy of Search Engine Land: News & Info About SEO, PPC, SEM, Search Engines & Search Marketing




Why systems will revolutionize your SEO business

Friday, July 7th, 2023

Implementing systems in your SEO business is crucial, but starting can feel overwhelming or confusing. 

You may have attempted it before but gave up due to the complexity or lack of guidance. Perhaps you made some initial progress, but the systems were not effectively implemented and followed.

Systemizing your business well can provide ample time and cost savings and potentially boost your sales.

By allowing you to focus on those all-important income-generating tasks instead of dealing with the small stuff, you can turn your business from one that plods along to one that brings you closer to those big goals of yours.

I’d go as far as to say that it’s tough to scale or grow meaningfully unless you have systems in place.

What is a system?

A system is a chain of processes, each containing a sequence of individual steps that make the system operational. 

So a process might be creating a form on a WordPress website but the system could be an entire marketing funnel.

For example:

Form submission > email response > discovery call booking > call script/plan > closing

Why systematize your SEO business?

Benefits of systemizing your business:

Let’s look at each of these in a little more detail.

Freeing up decision-making capacity

Taking the decision out of your hands can help you focus on crucial work instead of making decisions about less important tasks.

Ensuring consistency

Systems mean that tasks are done in the same order and in the same way over and over again. 

This is why production lines always have systems in place.

Can you imagine a factory producing chocolate bars, and they all came out tasting slightly differently or in three pieces instead of two? 

Staying organized

Systems allow you to stay super organized. In some cases, not doing so can have severe consequences – an example being your invoicing system.

Managing your time

While it is a big time investment to get all of this set up, once done, you will save hours of time across your day. 

Knowing that your systems are taking care of day-to-day business means you are less likely to be pulled away to deal with issues that arise. 

This enables you to focus on the really important tasks, the income-generating tasks, looking after your customers and working on business growth.

Delegation

Handing work over to someone where systems are in place makes it much easier for everyone involved. If someone goes off ill unexpectedly, it is easy for someone else to pick up the work.

Customer service

Giving the same high-quality experience time and time again will keep your customers coming back for more. 

They know what to expect and so feel comfortable doing business with you.

Systems make sure that all customers are treated exactly the same way and that any disputes are handled according to your internal policies.

All of this helps to take the emotion out of situations, especially concerning non-payment or complaints.

Helping you remember

If you have a system, it’s much more difficult to forget to do something. 

Think about an email you read last thing on a Friday, thinking you will get to it the following week. 

But come Monday, you forget all about it, and it sits in your inbox for the rest of the week. It’s only when your customer chases you do you remember that it even exists.  

I’m sure we have all been there. I certainly have.

Systems help to avoid this from happening because once an input arrives and feeds into the relevant system, it’s in the right place, and that individual process begins.

Long-term plans

Do you have an exit strategy for your business? 

If so, it may well include selling it to someone else at some point. If this is the case, then systemization is essential. 

It is much easier to sell a business that has systems in place already. The handover becomes easier for everyone involved.


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How to get started with systems in your SEO business

You may want to view this as a stand-alone project as it may take a little time to fully systemize everything. 

Start with the big stuff, the important ones and the ones that will free up the most amount of time for you. 

This may also need investment to enable you to properly automate some of these systems too, which will help free up even more time, so work out a budget ahead of time.

Start with one and map out that system from start to finish

Each system will contain several individual processes. We often see these processes recorded as standard operating procedures (SOPs). 

I would suggest having a templated document with a title, version number, date, and number to identify the document and how it fits into the overall system.

You’ll also need to create an index so that at any time, if someone needs to know how to do something, they can go to your systems ‘bible’ and find the relevant one.

Testing and improvements

Once your processes are written out and system maps are created, you can move into the test and improve phase. 

Test it as much as you can. Breaking the system then enables you to account for different scenarios. 

Pass your SOPs to someone completely new to the tasks involved and ask them to follow them. A fresh pair of eyes can often pick out problems that might otherwise get missed.

Storage

Don’t currently have a central storage system for all of your documents? Now is the time to have one. 

You could set up a Google Drive, One Drive or Dropbox account.

Whichever you use, make sure that it’s stored in a way that makes sense with filenames clearly written and simplified titles so it’s easy to find everything. Then ensure that everyone in your business can access the files.

Regular review

Once you have your systems in place, it is important to make sure that they stay relevant. 

Set aside regular reviews of existing systems by going through them step by step and amending anything that has changed.

Likewise, archive anything that is no longer relevant and add in any new systems.

This folder of documents is basically the inner workings of your business, it should tell anyone exactly what they need to do to run the business your way. 

You should, in essence, be able to walk away from it all tomorrow, and someone else could come in, pick up the systems and be able to carry on.

Systematize and thrive 

I am a massive fan of systemization. I believe that it is essential to the success of any business owner looking to grow. 

That said, while every area of your business can be systemized, I also believe that our SEO clients buy into us as people too. 

So don’t completely lose that human connection element and personalization you give them.

A monthly phone call or personalized email will go a long way toward maintaining the relationships you have worked so hard to build.

The post Why systems will revolutionize your SEO business appeared first on Search Engine Land.

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